Log time in Sumhour: timer or timesheet

Time tracking happens on the Timesheet page, which has a Day view, a Week view and a Calendar view.

Start and stop a timer

Press “Start timer” (or T), pick a project, optionally a task and a note, and press “Start timer” in the drawer. On today’s day view there is also a one-line quick start: type what you are working on, pick the project and task, and press “Start”.

Only one timer runs at a time. Starting a new one stops the old one.
Timers start on today only, so the button is off on other days. It is also off in an approved or locked week. In a submitted week, Sumhour asks you to withdraw the submission first.
The running timer shows in the top bar on every page. Stop it there, with “Stop timer”, or with T.

To pick up earlier work, press the play button on an entry. On today’s entries the timer continues that entry. On an older day it starts a new entry today with the same project, task and note.

After 8 hours, the timer in the top bar changes to a warning colour and a notice names the project and the hours so far. Press “Stop now” and trim the extra time from the entry, or “Keep going” to hide the notice for that timer in that browser tab.

Add time after the fact

Press “New entry” (or N). Fill in Project, Task, Date and the time, then “Save entry”. Enter a duration, or switch to “Start and end” and type times like 09:30 and 17:00. One entry cannot be longer than 24 hours.

When the project has an hours or amount budget, a line under “Project” shows how much is used (“Budget: 21:30 of 22:00 with this entry”). It updates as you type. If the entry would take an hours budget over, the line turns amber and says by how much; for an amount budget it says when the project is already over. You can still save, because the work happened; the day’s list then marks the project with a warning sign, and its tooltip says how far over it is. Managers still get their 80 and 100 percent alerts.

Pick a date in a week that is submitted, approved or locked and the sheet says so straight away, under “Date”, with what to do: withdraw your own submitted week on the week view, or ask a manager to reopen an approved or locked one. “Save entry” stays off until you pick a date in an open week, so you never fill in the whole entry to be turned away at the end. A timer can’t start in a closed week either.

Most days repeat the one before. Under the day’s heading, “Same as” lists the projects and tasks from your last day with time (Friday’s on a Monday, up to two weeks back) that aren’t on this day yet. Press one to open “New entry” with that project and task picked, then add the time.

You type	Sumhour saves
`1:30`, `1.5`, `1,5`, `90m` or `1h 30m`	1 hour 30 minutes
`2h`	2 hours
`2`	2 hours (a bare number up to 24 means hours)
`45`	45 minutes (a bare number above 24 means minutes)

Repeat an entry

For a standing meeting or the same admin every week, set the entry to repeat. In “New entry”, under “Repeat”, pick “Every weekday”, “Weekly on” the entry’s weekday, or “Monthly on” its day of the month (a short month uses its last day), and optionally an “Until” date. Save, and the entry for that day is logged as usual. From the next day it repeats on, Sumhour writes it for you shortly after midnight in your timezone, with the same project, task, duration, note and billable setting, at the rates of that day.

A day is skipped when it is a workspace holiday, when its week is submitted, approved or locked, or when the project is archived. “Repeating” next to the Day and Week switch lists what repeats; “Stop” ends one, and the entries already written stay. Repeating entries are for your own timesheet.

The week grid

The Week view has one row per project and task and one column per day. Type into a cell, then press Enter to save and move down. Arrow keys move between cells. Clearing a cell (or typing 0) deletes that entry.

“Add row” adds a project and task. “Copy last week’s rows” starts from last week’s layout. A cell with several entries or a running timer becomes a link to that day. The first entry on a project that requires notes also opens the day view, so you can write the note.

The calendar view

“Calendar”, next to Day and Week, shows the week on an hour grid. Entries logged with a start and an end sit at their times, side by side when they overlap, and a running timer grows until now. Entries logged as a duration sit in the “No time” row above the grid, three a day with “+ more” for the rest. Pick “5 days” or “Week”.

Click an empty hour to add an entry there, already set to that hour, or press “+” next to a day. Click an entry to edit it. With your Google Calendar connected, meetings not logged yet show as dashed outlines: click one and the new entry starts with its time and title. Closing or saving the entry brings you back to the calendar.

Tasks, notes and billable

Tasks come from the project. When workspace settings require “A task, on projects that have tasks”, you cannot save without one.

Notes are optional unless the project has “Notes required on every entry” on, or the workspace requires a note everywhere. Missing notes show as a warning on your timesheet with a link to the first one.

The “Billable” box starts from the task and project defaults. Entries on non-billable projects are always non-billable. If an admin turned on “Billable follows the task”, the task decides no matter what you tick.

Edit or delete an entry

Press the pencil next to an entry, change what you need, and press “Save changes”. “Delete” is in the same drawer. A submitted week is read-only until you withdraw it. Approved and locked weeks, and entries already on an invoice, cannot be changed. See approvals.

Fill in or fix a teammate’s time

Owners, admins and managers see “Timesheet of” next to the Day, Week and Calendar switch. Pick a person to open their day or week on the same date. A note at the top says whose timesheet it is, with “Back to my timesheet”.

On a teammate’s timesheet you can add, change and delete entries, in the entry sheet or straight in the week grid. Their own rates, timezone and projects apply, as if they had logged the time. Every change goes in the activity log under your name, and the person gets a notification (“Ana added your time on Tue, Nov 4”), so nothing changes behind their back.

Two things stay with the person: timers, because a timer measures their own clock, and submitting or withdrawing the week. A submitted, approved or locked week can’t be edited here either; reopen it from approvals first.

Bulk edit

“Bulk edit” (a link on the week view) lists entries for a date range and project. Tick entries, then set “Move to project”, “Task” or “Billing” (“Mark billable” or “Mark non-billable”). “Preview changes” shows what will change and what gets skipped, and “Apply changes” makes the changes.

Sumhour skips entries that are locked, invoiced or running, and moves that break a rule (the person is not on the target project, or it needs a note). Everyone below admin edits only their own entries. Owners and admins get a Person filter and can edit anyone’s.

Suggestions from your calendar and GitHub

The Suggestions page lists meetings from your Google Calendar and commits from GitHub with a suggested date. Meetings bring their length; for commits you type the duration. Nothing is logged until you pick a project, check the note, duration and billable box, and press “Accept”. “Dismiss all” clears the list.

“Connect my Google Calendar” adds your calendar. GitHub is connected once for the workspace by an admin. New suggestions arrive every hour, or press “Sync now”. On Sumhour Cloud the calendar and GitHub open at launch. More in integrations.

You can also pick a meeting without leaving the timesheet. With your calendar connected, “New entry” shows “From my calendar”: that day’s meetings that aren’t logged yet, in the order they happened, with their times. Pick one and the entry switches to “Start and end” with the meeting’s times and its title as the note. When everyone from outside your team in the meeting belongs to one client, and you log to just one of that client’s projects, the project is picked too; otherwise the client’s name shows on the meeting and you pick the project. Once saved, the meeting leaves the Suggestions page.

Keyboard shortcuts

Press ? to see the list in the app. Single-key shortcuts do nothing while you type in a field. ⌘ means Ctrl on Windows and Linux.

Keys	What it does
`T`	Start or stop the timer
`N`	New entry
`⌘` `Enter`	Submit the week (week view)
Arrow keys	Move between week cells
`Esc`	Close the drawer
`⌘` `K`	Command palette
`⌘` `J`	Ask the assistant
`G` then `T`, `J`, `C`, `P`	Go to Timesheet, Projects, Clients, People
`G` then `A`, `I`, `E`	Go to Approvals, Invoices, Expenses

End-of-day reminders

Open Preferences from the menu under your initials and set “End-of-day reminder” to a time between 3:00 pm and 8:00 pm. On weekdays, if you have tracked less than half a day by then, you get a nudge in the bell. Half a day is your weekly capacity divided by ten, so 4 hours on a 40-hour week. Workspace holidays are skipped. Preferences also sets your timezone and which notifications go to email.