What goes on an invoice
- Your name and address, and the client’s.
- An invoice number that is never used twice, the issue date and the due date.
- What you did: for agency work, the hours and the rate per line, or a fixed fee.
- Any tax with its name and rate, and the total.
- How to pay: bank details or a payment link.
Countries add their own rules, such as your VAT id, the client’s for a reverse charge, or a structured e-invoice for business clients in Germany and Belgium. See e-invoicing in Germany and Peppol in Belgium.
When the hours are already tracked
Typing hours into an invoice means copying them from somewhere, and that is where billable time gets lost. Sumhour turns the hours and expenses not yet invoiced into a draft you can edit, sends it as a PDF with a link the client can pay from, and reminds the client when it is late.
Questions
How do I save the invoice as a PDF?
Press “Print or save as PDF” and choose “Save as PDF” as the printer. Only the invoice is printed, not the form or the page around it.
Is my invoice stored anywhere?
Only in this browser, so a refresh does not lose it. Nothing is sent to Sumhour or anyone else. “Start over” clears it.
What should an invoice include?
Usually your name and address, the client’s, an invoice number that is never reused, the issue and due dates, what you did with quantities and rates, any tax with its rate, the total, and how to pay. Countries add their own rules, such as a VAT id or a note on reverse charge, so check what applies to you.
Can I make the invoice from tracked time instead of typing it?
That is what Sumhour does: it turns the hours and expenses not yet invoiced into an editable draft, sends a PDF and a link the client can pay from, and follows up when it is late.
Invoices from tracked time, paid online. Every plan, 30 days free, no card.
Start free trialMore free tools: agency hourly rate calculator, utilization calculator. Related: invoicing in Sumhour.
